THANK YOU FOR YOUR INTEREST IN VOLUNTEERING. 
THIS IS A GREAT WAY TO SUPPORT THE SF ARTS COMMUNITY. ARTSPAN CANNOT RUN OUR EVENTS WITHOUT YOU! 



Please send an email to [email protected] to sign up!
indicate your full name, email address, phone number and the Title of your preferred volunteer role as well as the shift Date(s) and time(s) you are available from the list below: 
 

ARTSPAN 2018 PRE AUCTION ART DROP OFF: GREETER

DATE: Saturday, March 17, 2018
SHIFTS: 11:30am-3:30pm / 2:00pm-4:00pm

Greet artists as they arrive to drop off donated artwork for ArtSpan's annual benefit art auction. Check in art, make sure artists fill out paperwork correctly. Organize and transport artwork to designated storage area.
 

ARTSPAN 2018 PRE AUCTION SET UP INSTALLATION AND PREP

DATE: Monday, March 19, 2018
SHIFTS: 4:00pm-7:00pm

Preparing auction materials and signage, unwrapping and arranging artwork in the gallery, installing artwork and other tasks as needed.
 

ARTSPAN 2018 PRE AUCTION SET UP, INSTALLATION & PREP

DATE: Tuesday, March 20, 2018
SHIFTS: 10am-1:00pm / 1:00pm-4:00pm / 4:00pm-7:00pm

Ppreparing auction materials and signage, unwrapping and arranging artwork in gallery, installing artwork and other tasks as needed.
 

ARTSPAN 2018 PRE AUCTION SET UP, INSTALLATION & PREP

DATE: Wednesday, March 21, 2018
SHIFTS: 10am-1:00pm / 1:00pm – 4:00pm

Ppreparing auction materials and signage, unwrapping and arranging artwork in gallery, installing artwork and other tasks as needed.
 

ARTSPAN 2018 AUCTION SET UP, INSTALLATION & PREP

DATE: Thursday, March 22, 2018
SHIFTS: 10:00am-2:00pm

Preparing auction materials and signage, unwrapping and arranging artwork in gallery, installing artwork and other tasks as needed.
 

ARTSPAN 2018 AUCTION PREVIEW NIGHT: SET UP HELPERS

DATE: Thursday, March 22, 2018
SHIFTS: 3:00pm–5:00pm

Assist ArtSpan staff in setting up tables, chairs, food and beverage stations, add decorations and assist in preparing gallery space for preview auction night.
 

ARTSPAN 2018 AUCTION PREVIEW NIGHT: CHECK-IN HELPERS

DATE: Thursday, March 22, 2018
SHIFTS: 5:00pm-8:30pm

Help check-in, process ticket sales and assist attending guests as needed.
 

ARTSPAN 2018 AUCTION PREVIEW NIGHT: FOOD/BEVERAGE HELPERS

DATE: Thursday, March 22, 2018
SHIFTS: 5:00pm-8:30pm

Pour beverages including wine/beer and monitor food stations for attending guests at Art Auction Preview night
 

ARTSPAN 2018 ART AUCTION NIGHT: SET-UP HELPERS

DATE: Saturday, March 24, 2018
SHIFTS: 1:00pm-5:00pm

Assist ArtSpan staff in setting up tables, chairs, food and beverage stations, sweep the floor, add decorations and assist in preparing the space. Some heavy lifting and errands may also be required. At least one volunteer with a car would be helpful.
 

ARTSPAN 2018 ART AUCTION NIGHT: GREETERS

DATE: Saturday, March 24, 2018
SHIFTS: 4:30pm-7:30pm

Greet guests as they arrive to event acting as the first point of contact. Manage crowd flow, check IDs and track count of attendance.


ARTSPAN 2018 ART AUCTION NIGHT: COAT CHECK

DATE: Saturday, March 24, 2018
SHIFTS: 5:15pm-10:30pm

Take and check-in the coats of guests during the event. Manage Coat-Check area keeping it sorted and organized with correlating number system so that coats can be returned to guests easily upon their departure.
 

ARTSPAN 2018 ART AUCTION NIGHT: VOLUNTEER ROOM COORDINATOR

DATE: Saturday, March 24, 2018
SHIFTS: 4:00pm-7:00pm

Greet volunteers as they arrive, hand out nametags, and training documents. Make sure everyone knows what they are supposed to do and where they are supposed to be. Monitor volunteer greenroom.
 

ARTSPAN 2018 ART AUCTION NIGHT: ART CONCIERGE

DATE: Saturday, March 24, 2018
SHIFTS: 5:00pn-10:00pm

Assisting guests with placing bids and explaining how the bidding system works to those that need clarification. Providing information about bidding system. Monitoring bid sheets as sections close. Answering general questions of attendees during event and offering direction as needed.
 

ARTSPAN 2018 ART AUCTION NIGHT: ART HANDLERS

DATE: Saturday, March 24, 2018
SHIFTS: 6:30pm-10:00pm

Art handlers are needed to transport the sold silent-auction artworks to the wrapping station. Move live-auction artworks to and from the event stage during the live-auction portion of event. Display artworks to the crowd of bidding guests, then bring sold pieces back to wrapping station. Assist guests in transporting their purchased items to their cars. Prior experience in art handling is required.
 

ARTSPAN 2017 ART AUCTION NIGHT: SILENT AUCTION PULL TEAM

DATE: Saturday, March 24, 2018
SHIFTS: 6:30pm-10:00pm

The silent-auction pull team is needed to verify bid amounts by stated increment and pull tags at announced time for each of the four silent auction sections. Circle final bid amount and bid number and record legibly. Move sold art from the wall to the wrapping station. Deliver completed bid sheets to check-out team. Prior experience in art handling is required.
 

ARTSPAN 2018 ART AUCTION NIGHT: HOSPITALITY

DATE: Saturday, March 24, 2018
SHIFTS:  4:30pm-9:30pm

Assist catering staff stocking drinks and/or appetizers. Circulate through the crowd of guests passing appetizers and drinks on trays. Assist in monitoring/replenishing food tables, bussing plates and glasses and emptying trash. You will be moving throughout the event so please wear comfortable shoes.
 

ARTSPAN 2018 ART AUCTION NIGHT: PROXY BIDDER

DATE: Saturday, March 24, 2018
SHIFTS: 6:00pm-10:00pm

Proxy Bidders are needed to place silent and/or live auction bids for those who want to bid but can't be in attendance at the event. Keep close watch on proxy bid items and bid up accordingly on behalf of non-attending participants until section closes.
 

ARTSPAN 2018 ART ACTION NIGHT: LIVE AUCTION BID SPOTTERS

DATE: Saturday, March 24, 2018
SHIFTS: 7:00pm-8:30pm

Live Auction Bid Spotters are needed to point out bidders in the crowd to the auctioneer and encourage excitement in the bidding process during the Live-Auction portion of the event. This important role helps the auctioneer clearly recognize participating bidders and keep the bids coming.
 

ARTSPAN 2018 ART AUCTION NIGHT: ART WRAPPERS

DATE: Saturday, March 24, 2018
SHIFTS: 6:45pm-10:30pm

A wrapping crew is needed to securely package up sold artworks after the close of each section and attach the correct corresponding bid card to the outside of the packaging while keeping the wrapping room and pick-up area organized.
 

ARTSPAN 2018 ART AUCTION NIGHT: ART RUNNERS

DATE: Saturday, March 24, 2018
SHIFTS: 7:00pm-10:30pm

Art Runners are needed to greet buyers after they have completed the purchase of their winning bids, locate the wrapped artwork in designated wrapping-room with their paid receipt and hand over artwork to buyer.
 

ARTSPAN 2018 ART AUCTION NIGHT: BREAK DOWN/CLEAN UP CREW

DATE: Saturday, March 24, 2018
SHIFTS: 9:30pm-11:00pm

A crew is needed to help break down and clean up after the close of the event. Dress for manual work with comfortable shoes.
 

ARTSPAN 2018 POST ART AUCTION: ARTWORK PICK-UP HELPERS

DATE: Monday, March 26, 2018
SHIFTS: 11:30am-3:00pm / 2:00pm-6:00pm

Help organize auction wrapping-room, determine and document which artworks are still awaiting pick-up. Make phone calls to artists & buyers to coordinate time of artwork pick-up. Assist in post-auction clean up of gallery space. Greet artists and buyers upon arrival for art pick-up, locate correct artwork, obtain their signatures and file accordingly.
 

ARTSPAN 2018 POST ART AUCTION: ARTWORK PICK-UP HELPERS

DATE: Tuesday, March 27, 2018
SHIFTS: 10:00am-1:00pm / 12:30pm-3:30pm

Help organize auction wrapping-room, determine and document which artworks are still awaiting pick-up. Make phone calls to artists & buyers to coordinate time of artwork pick-up. Assist in post-auction clean up of gallery space. Greet artists and buyers upon arrival for art pick-up, locate correct artwork, obtain their signatures and file accordingly. 

 

Email [email protected] to join our Volunteer Mailing List and receive notifications about new volunteer opportunities. 

You can also sign up for our mailing list to hear about future volunteer opportunities! Go to our HOME PAGE and scroll all the way to the bottom. You will see the field on the bottom left.