THANK YOU FOR YOUR INTEREST IN VOLUNTEERING! 
THIS IS A GREAT WAY TO SUPPORT THE SF ARTS COMMUNITY. ARTSPAN CANNOT RUN OUR EVENTS WITHOUT YOU!

ALL VIP PREVIEW NIGHT AND AUCTION NIGHT VOLUNTEERS (EXCEPT FOR SET-UP, HOSPITALITY, BARTENDERS, AND CLEAN-UP) ARE REQUIRED TO ATTEND A MANDATORY AUCTION VOLUNTEER TRAINING ON TUESDAY, MARCH 19TH 6:30-8PM AT SOMARTS CULTURAL CENTER.  PLEASE PLAN ACCORDINGLY. 

Volunteer Opportunities:
Please contact [email protected] to inquire about the shift(s) of your choosing. 

ARTSPAN 2019 PRE AUCTION ART DROP OFF: GREETER
DATE: Sunday, March 17, 2019
SHIFTS: 11:30am-2:30pm / 2:00pm-5:00pm
Greet artists as they arrive to drop off donated artwork for ArtSpan's annual benefit art auction. Document check in of art and make sure artists fill out paperwork correctly. Organize and transport artwork to designated storage area.

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: SET UP HELPERS
DATE: Thursday, March 21, 2019
SHIFT: 2:00pm–5:00pm
Assist ArtSpan staff in setting up tables, chairs, food and beverage stations, add decorations and assist in preparing gallery space for VIP preview auction night.

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: CHECK-IN/OUT TEAM
DATE: Thursday, March 21, 2019
SHIFT: 6:00pm-9:30pm
Check in arriving guests in computer system at front entry, log guest information, sell tickets as needed, process payments, assign bid numbers. Check out guests by processing payments for items won, keep purchases in order, create art pick-up receipts. Basic computer knowledge and customer service experience is required. 

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: GREETERS
DATE: Thursday, March 21, 2019
SHIFT: 6:00pm-8:00pm
Warmly greet guests with enthusiasm as they arrive to event acting as the first point of contact and setting the tone for a fun evening ahead.  Manage crowd flow, make sure guest feel comfortable that they are in the "right line,”  track count of attendance, a greeter will be appointed to provide wine in line to pacify guests if and when the line becomes backed up.

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: COAT CHECK
DATE: Thursday, March 21, 2019
SHIFT: 6:15-9:30pm
Take and check-in the coats of guests during the event. Manage Coat-Check area keeping it sorted and organized with correlating number system so that coats can be returned to guests easily upon their departure.

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: ART PULL TEAM, ART HANDLERS & ART WRAPPERS
DATE: Thursday, March 21, 2019
SHIFT: 7pm-9:30pm
A strong team is needed to verify bid amounts and record legibly. Move a select number of silent-auction sold art from the wall to the wrapping station and deliver completed bid sheets to check-out team. Move live-auction artworks to and from the event stage during the live-auction portion of event. Display artworks to the crowd of bidding guests, then bring sold pieces back to wrapping station to wrap art and securely package for transport. Greet buyers after they have completed their purchases and hand over artwork to buyer. Prior experience in art handling is required.

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: HOSPITALITY
DATE: Thursday, March 21, 2019
SHIFT:  6:15pm-9:30pm
Assist catering staff stocking drinks and/or appetizers. Circulate through the crowd of guests passing appetizers and drinks on trays. Assist in monitoring/replenishing food tables, bussing plates and glasses and emptying trash. You will be moving throughout the event so please wear comfortable shoes.

ARTSPAN 2019 ART AUCTION NIGHT: PROXY BIDDER & CONCIERGE TEAM
DATE: Thursday, March 21, 2019
SHIFT: 6:15pm-9:15pm
An attentive team will assist guests with placing bids and explaining how the bidding system works to those that need clarification while also serving as Proxy Bidders that place silent and/or live auction bids for those who want to bid but can't be in attendance at the event. Keeping alert and a close watch on proxy bid items and bid up accordingly on behalf of non-attending participants until section closes. This important team is need for both nights please be available to volunteer for both Thursday and Saturday night's events. 

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: LIVE AUCTION BID SPOTTERS
DATE: Thursday, March 21, 2019
SHIFT: 7:00pm-8:30pm
Live Auction Bid Spotters are needed to point out bidders in the crowd to the auctioneer and encourage excitement in the bidding process during the Live-Auction portion of the event. This important role helps the auctioneer clearly recognize participating bidders and keep the bids coming.

ARTSPAN 2019 AUCTION VIP PREVIEW NIGHT: CLEAN UP CREW
DATE: Saturday, March 23, 2019
SHIFT: 9:00pm-10:00pm
A crew is needed to help tidy up after the close of the event. Dress for manual work with comfortable shoes.

ARTSPAN 2019 ART AUCTION NIGHT: SET-UP HELPERS
DATE: Saturday, March 23, 2019
SHIFT: 2:00pm-5:00pm
Assist ArtSpan staff in setting up tables, chairs, food and beverage stations, sweep the floor, add decorations and assist in preparing the space. Some heavy lifting and errands may also be required. At least one volunteer with a car would be helpful.

ARTSPAN 2019 ART AUCTION NIGHT: GREETERS
DATE: Saturday, March 23, 2019
SHIFT: 6:15pm-8:00pm
Warmly greet guests with enthusiasm as they arrive to event acting as the first point of contact and setting the tone for a fun evening ahead.  Manage crowd flow, make sure guest feel comfortable that they are in the "right line,”  track count of attendance, a greeter will be appointed to provide wine in line to pacify guests if and when the line becomes backed up.

ARTSPAN 2019 ART AUCTION NIGHT: COAT CHECK
DATE: Saturday, March 23, 2019
SHIFT: 6:15pm-8:00pm / 7:30pm-9:30pm
Take and check-in the coats of guests during the event. Manage Coat-Check area keeping it sorted and organized with correlating number system so that coats can be returned to guests easily upon their departure.

ARTSPAN 2019 ART AUCTION NIGHT: VOLUNTEER ROOM COORDINATOR
DATE: Saturday, March 23, 2019
SHIFT: 6:00pm-8:30pm
Greet volunteers as they arrive, hand out name tags, and training documents. Make sure everyone knows what they are supposed to do and where they are supposed to be. Monitor volunteer greenroom.

ARTSPAN 2019 ART AUCTION NIGHT: CHECK-IN/CHECK-OUT TEAM
DATE: Saturday, March 23, 2019
SHIFT: 6:00pm-9:30pm
Check in arriving guests in computer system at front entry, log guest information, sell tickets as needed, process payments, assign bid numbers and differentiate VIP guests. Check out guests when bidding sections close by processing payments for items won, keep purchases in order, create art pick-up receipts. Basic computer knowledge and customer service experience is required.
 

ARTSPAN 2019 ART AUCTION NIGHT: PROXY BIDDER & CONCIERGE TEAM
DATE: Saturday, March 23, 2019
SHIFT: 6:15pm-9:15pm
An attentive team to assist guests with placing bids and explaining how the bidding system works to those that need clarification while also serving as Proxy Bidders that place silent and/or live auction bids for those who want to bid but can't be in attendance at the event. Keeping alert and a close watch on proxy bid items and bidding up accordingly on behalf of non-attending participants until section closes.

ARTSPAN 2019 ART AUCTION NIGHT: ART HANDLERS
DATE: Saturday, March 23, 2019
SHIFT: 6:15pm-9:15pm
Art handlers are needed to transport the sold silent-auction artworks to the wrapping station. Move live-auction artworks to and from the event stage during the live-auction portion of event. Display artworks to the crowd of bidding guests, then bring sold pieces back to wrapping station. Assist guests in transporting their purchased items to their cars. Prior experience in art handling is required.

ARTSPAN 2019 ART AUCTION NIGHT: SILENT AUCTION PULL TEAM
DATE: Saturday, March 23, 2019
SHIFT: 6:15pm-9:15pm
The silent-auction pull team is needed to verify bid amounts by stated increment and pull tags at announced time for each of the four silent auction sections. Circle final bid amount and bid number and record legibly. Move sold art from the wall to the wrapping station. Deliver completed bid sheets to check-out team. Prior experience in art handling is required.

ARTSPAN 2019 ART AUCTION NIGHT: HOSPITALITY
DATE: Saturday, March 23, 2019
SHIFT:  6:15pm-9:15pm
Assist catering staff stocking drinks and/or appetizers. Circulate through the crowd of guests passing appetizers and drinks on trays. Assist in monitoring/replenishing food tables, bussing plates and glasses and emptying trash. You will be moving throughout the event so please wear comfortable shoes.

ARTSPAN 2019 ART AUCTION NIGHT: PROXY BIDDER
DATE: Saturday, March 23, 2019
SHIFT: 6:15pm-9:15pm
Proxy Bidders are needed to place silent and/or live auction bids for those who want to bid but can't be in attendance at the event. Keep close watch on proxy bid items and bid up accordingly on behalf of non-attending participants until section closes.

ARTSPAN 2019 ART ACTION NIGHT: LIVE AUCTION BID SPOTTERS
DATE: Saturday, March 23, 2019
SHIFT: 7:00pm-8:30pm
Live Auction Bid Spotters are needed to point out bidders in the crowd to the auctioneer and encourage excitement in the bidding process during the Live-Auction portion of the event. This important role helps the auctioneer clearly recognize participating bidders and keep the bids coming.

ARTSPAN 2019 ART AUCTION NIGHT: ART WRAPPERS
DATE: Saturday, March 23, 2019
SHIFT: 6:45pm-9:45pm
A wrapping crew is needed to securely package up sold artworks after the close of each section and attach the correct corresponding bid card to the outside of the packaging while keeping the wrapping room and pick-up area organized.

ARTSPAN 2019 ART AUCTION NIGHT: ART RUNNERS
DATE: Saturday, March 23, 2019
SHIFT: 6:45pm-9:45pm
Art Runners are needed to greet buyers after they have completed the purchase of their winning bids, locate the wrapped artwork in designated wrapping-room with their paid receipt and hand over artwork to buyer.

ARTSPAN 2019 ART AUCTION NIGHT: BREAK DOWN/CLEAN UP CREW
DATE: Saturday, March 23, 2019
SHIFT: 9:00pm-11:00pm
A crew is needed to help break down and clean up after the close of the event. Dress for manual work with comfortable shoes.

ARTSPAN 2019 POST ART AUCTION: ARTWORK PICK-UP HELPERS
DATE: Tuesday, March 26, 2019
SHIFTS: 11:30am-2:30pm / 2:00pm-6:00pm
Help organize auction wrapping-room, determine and document which artworks are still awaiting pick-up. Make phone calls to artists & buyers to coordinate time of artwork pick-up. Assist in post-auction clean up of gallery space. Greet artists and buyers upon arrival for art pick-up, locate correct artwork, obtain their signatures and file accordingly. 

ARTSPAN 2019 POST ART AUCTION: ARTWORK PICK-UP HELPERS
DATE: Wednesday, March 27, 2019
SHIFTS: 10:00am-1:00pm / 12:30pm-3:30pm
Help organize auction wrapping-room, determine and document which artworks are still awaiting pick-up. Make phone calls to artists & buyers to coordinate time of artwork pick-up. Assist in post-auction clean up of gallery space. Greet artists and buyers upon arrival for art pick-up, locate correct artwork, obtain their signatures and file accordingly.

All VIP Preview night and Auction night volunteers (except for Set-Up, Hospitality, Bartenders, and Clean-Up) are required to attend a mandatory Auction Volunteer Training on Tuesday, March 19th 6:30-8pm at SOMArts Cultural Center.  Please plan accordingly. 

 

Email [email protected] to join our Volunteer Mailing List and receive notifications about new volunteer opportunities. 

To sign up on our Mailing List and learn about all upcoming ArtSpan events and opportunities please go to our HOME PAGE and scroll all the way to the bottom. You will see the field on the bottom left.