Art In Neighborhoods Program Assistant

ArtSpan, a highly regarded Bay Area arts organization, is seeking a part-time Art in Neighborhoods Program Assistant to support the organization’s ongoing growth and innovation in serving San Francisco’s diverse visual art community.

The Art in Neighborhoods (AIN) Exhibitions program serves the city of San Francisco by connecting communities with local artists while activating spaces with vibrant, locally-made artwork. ArtSpan partners with local businesses and building owners to bring art studios, art exhibitions, and art events to businesses, dormant storefronts, and empty spaces.


The Art In Neighborhoods Program Assistant will coordinate exhibition calls for entry, manage communications with artists and community partners, organize and oversee artwork installations, and manage Artist Receptions for all Art In Neighborhoods Exhibition sites.

Tasks Include:

  • Track and manage the Art-in-Neighborhoods exhibition calendar and call for entry schedule.
  • Use ArtSpan’s platform to create and publish calls for entry.
  • Verify that all submitting artists are current ArtSpan Artist Members.
  • Work with exhibition venues to select the artists/artwork for each exhibition.
  • Notify all submitting artists of the status of their submission for each call for entry.
  • Manage communications with selected artists and exhibition venues.
  • Plan, coordinate, and oversee artwork installations and de-installations.
  • Manage data entry, tracking, and documentation for participating artists, AIN Exhibitions, and Artist Receptions using Google Sheets, FileMaker Pro, and CiviCRM.
  • Update AIN Exhibition and Event listings on
  • Assist with PR and marketing efforts for AIN Exhibitions and Artist Receptions (Facebook, Instagram, Twitter, Eventbrite, etc.).
  • Edit images as needed for AIN promotions (Photoshop).
  • Prepare artists contracts and venue agreements.
  • Coordinate artists and volunteers for exhibition installations and Artist Receptions.
  • Prepare event materials and ArtSpan collateral for AIN Artist Receptions.
  • Host Artist Receptions in cooperation with the exhibition venue, artists, ArtSpan staff, and volunteers.
  • Manage relationships with existing and new exhibition venues and community partners.


Additional Duties:

  • Provide administrative and customer service  support for all of ArtSpan’s programs (including answering questions by phone, email, in person).
  • Create event postings and social media promotion for all of ArtSpan’s programs.
  • Act as positive steward of ArtSpan's mission and programs to the community at large when attending ArtSpan-related off-site events and activities.
  • Manage ArtSpan interns and volunteers as needed.


Required Skills:

  • Precise and efficient data entry.
  • Excellent writing, editing, and proofing skills.
  • Professional and effective communications skills.
  • Strong work ethic; ability to manage multiple projects and meet deadlines.
  • Proficiency with Microsoft Office, Photoshop, and Google Docs.
  • Ability to work in a small office environment.
  • Ability to be on one’s feet for extended periods, and to lift 25lbs.
  • Good sense of humor and sound judgment.


Reports to:

Allison Snopek, ArtSpan Program Director, and other ArtSpan staff as needed.


Part-time, 24 hours per week. Includes off-site exhibition installations and evening Artist Receptions. Flexible and variable schedule according to AIN Exhibition calendar.

To Apply:

Send cover letter and resume to [email protected]. Applications will be accepted through July 23, 2017. No phone calls, please.

ArtSpan hires staff without regard to race, color, creed, religion, gender, sex, national origin or ancestry, medical conditions including genetic characteristics, marital status, registered domestic partner status, or sexual orientation.



Arts Administration and Events Intern


Three month internship with potential for growth; 2 days per week as needed (flexible), with some after-hours/weekend events (Mixers, Workshops, Exhibition Events, Art Auction, etc.). ArtSpan office hours are M-F, 10am-6pm.

Job Description:

ArtSpan seeks an intern who is interested in learning about the inner-workings of a non-profit arts organization. This position supports the Programs Manager and the Development Department to manage day-to-day operations and office duties. Projects may include:

  • Assist with membership programming and community outreach
  • Assist with exhibitions and events preparation, facilitation and follow-up documentation
  • Attend events and installations as on-site support and ArtSpan advocate
  • Office and administrative support as needed by the Programs Coordinator and Assistant Director

Tasks include:

  • Data entry, mailings, filing; general administrative tasks
  • Answer phones, making calls to artists, prospective clients, and community partners
  • Support artists, volunteers and members at events and trainings
  • Assist with exhibition management and installations
  • Manage office organizational projects
  • Support the ArtSpan Art Auction preparation and event (date: Saturday, March 26th)
  • Recruit artist and supporter members at public engagement events (CCA Career Fair:  Friday, February 26th)
  • Other duties as needed


  • Recent college graduate, degree-seeking student, or professional looking for experience in arts non-profit work
  • Computer and Internet literate
  • Proficiency in MS Word, MS Excel
  • Familiarity with databases, ability to learn FileMaker Pro
  • Ability to handle multiple projects at once
  • Ability to lift 20 pounds and work in small spaces
  • Sense of humor
  • Knowledge of San Francisco visual arts community preferred


Unpaid internship; non-monetary benefits include complimentary admission to ArtSpan openings and events, in-depth experience working in the non-profit field.

Reports to:

Allison Snopek, Programs Manager, and other ArtSpan staff.

To Apply:

Send cover letter and resume to [email protected] with “Arts Administration and Events Intern Application” in the subject line. No phone calls please.

ArtSpan hires staff without regard to race, color, creed, religion, gender, sex, national origin or ancestry, medical conditions including genetic characteristics, marital status, registered domestic partner status, or sexual orientation.


If you are interested in volunteering, click here!